Equipment Fund Grants

The Graduate Student Equipment Fund (GSEF) provides funding for graduate student groups to make improvements to the spaces provided to them. These spaces allow graduate students to congregate and develop both academic and personal connections, which are fundamental for the collegiality of graduate student life and the collegiality of future work.

Grant is open and will remain open until funding is exhausted
Previous GSA/GSOs Funded By GSEF
 

OMEGA+

  • Catan (Board Game)
  • Ticket to Ride (Board Game)
  • Nintendo Switch
  • Super Smash Bros
  • Mario Kart
  • Keurig Coffee Maker

NUTRITIONAL SCIENCE GSO

  • Decker Stainless Steel Cordless Electric Kettle
  • 6-Person Dining Furniture Set
  • Lockways Magnetic Whiteboard 48’’ x 36’’
  • Dash Multi Mini Waffle Maker Flexispot
  • 48’’ x 30’’ Standing Desk

STATISTICS GSO

  • Frigidaire 2 Door Refrigerator/Freezer ( x 2 )
  • Keurig Coffee Maker ( x 2 )

HTM GSA

  • Artificial Leaf Arrangement 1
  • Artificial Leaf Arrangement 2
  • Bernhard Products 10-inch Wall Clock
  • Bean Bag Chair ( x 2)
  • Sofa Sack
  • Wooden Coat Rack Tree
  • Keurig Coffee Maker

PAMR+

  • YAMAHA Portable USB & Bluetooth Speakerphone
  • COSORI Electric Kettle
  • LG 50-inch UHD TV
  • Samsung 27-inch Monitor ( x 2)
  • TV Wall Mount
  • Nespresso Milk Frother

ECEGSA+

  • 4-in-1 Multi Game Table
  • C&AHOME Cube Storage Organizer, 16-Cube Shelves Units
  • King of Tokyo (Board Game)
  • Exploding Minions by Exploding Kittens (Card Game)
  • UNO Flip (Card Game)
  • Mattel Phase 10 (Card Game)
  • Amerous Chess Set, 12″x12″
  • Fat Cat Texas Hold ’em Claytec Poker Chip Set with Aluminum Case
  • Giant Tumbling Timbers (Mega Jenga)
  • Cool Mist Portable Humidifier with Multicolor LED Night Light
  • EastPoint Sports Derbyshire Bristle Dartboard and Cabinet Set
  • Keurig Coffee Maker
  • Rossetta Galaxy Projector, Bluetooth Speaker & White
  • Noise Aurora Projector, 14 Colors LED Night Lights
  • Correll 30″x60″ Commercial Folding Table

FOOD SCIENCE GSA

  • Keurig K-Slim Coffee Maker
  • Keurig K-Duo Coffee Maker

CHEMICAL ENGINEERING GSO

  • Mainstays Coffee Pot
  • Lowes Whirlpool Refrigerator
  • Walmart Basic Futon ( x 2)
 
Eligibility and Restrictions
 
    1.  For non-GSO groups, the application must originate from a graduate student within the department and be endorsed by the respective department head.
    2. Demonstrate authorization that they have permission to install or use goods purchased from this fund in the building in which they are housed (see the application tab).

Restrictions:

Funds from the GSEF may not be used for the following items:

    1. Consumable goods, including but not limited to food/drink or food/drink-related purposes (e.g. you can request a coffee machine, but not coffee, coffee filters, coffee cups, etc.).
    2. Cost of installing or maintaining any equipment purchased through the fund.

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Note: Items purchased through GSEF must bear a decal or note indicating that it was funded by PGSG.

 
Deadlines and Review Schedule
 
      • Applications are reviewed on a rolling basis and do not have a set deadline. However, funds are limited!

        • Funding requests must be more than $100, but should not exceed $1,000.

        • Submit completed applications directly to the GRAC Chair (gracchair@purduegradstudents.com).
        • Use “Graduate Student Equipment Fund Application” as the subject title.
      • The PGSG Treasurer will confirm the item(s) to be purchased and the award amount before purchases occur.
      • The committee will meet and select awardees by the following PGSG Executive Board
      • The selection committee reserves the right to reduce the amount of the award or substitute similar items as determined necessary but will seek assent from the requesting GSO.

       

      ALL DEADLINES CAN BE FOUND HERE

 
Application
 
    1.  

To apply for the Graduate Student Equipment Fund, a GSO must provide:

    1. A statement describing the how the space occupied by your GSO could be improved by the addition of these items (not to exceed two pages).
    2. A list of the items to be purchased, as detailed as possible with verifiable ordering information, delineated by the amount per item and the total costs.
    3. A brief statement from your building deputy authorizing the addition of these items to your dedicated space.
    4. Any supporting or supplemental information will not count for the two-page limit.
 
Selection Criteria and Restrictions
 

The selection committee shall comprise:

    • PGSG Treasurer

    • PGSG Senate Chair

    • GRAC  Chair

    • GSOGA Vice Chair

    • Note: The PGSG President will cast only a tie-breaking vote when necessary. 

The selection procedure:

The selection committee shall vote for one of three outcomes:

    1. The application is approved as submitted 
    2. The application is approved with changes
    3. The application is denied

 

If the committee approves the award with changes, the PGSG Treasurer will communicate the suggested changes for assent to the GSO no later than one week following the decision of the selection committee.

The GSO will have two business weeks to assent to the changes, or it shall forfeit the entire award.

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If the GSO rejects the suggested changes, the award will be denied.

Any GSO whose application has been denied may reapply for the GSEF at any time. Written feedback for the decision of the selection committee will be provided on request.

It is strongly encouraged that re-submitted applications address any concerns previously raised.

A majority vote of the committee is needed to approve the award. Any member of the committee with a conflict of interest will be required to abstain from the vote, and this information
will be provided along with the award decision.

The number of awards approved in a given selection period shall not be limited, except where the amount requested from the fund exceeds the amount remaining in the fund.

Funding for Fall 23 has been exhausted applications will re-open Spring 24

 
 
 
Additional Notes
 

1) At the end of each term, a GSEF survey team will visit the assigned space of the GSO to verify the decals, garner feedback and improvement strategies for the grant. Failing any of the above steps would classify the GSO in eligible for the next round of application.
2) The grant ALLOWS multiple people making the purchases. Faculty/department head making the purchases / purchases done on a departmental credit card. It is not mandatory for one person to be the sole payee and make all the purchases.
3) This grant works as a reimbursement and the GSO needs to submit expense receipts to the PGSG Treasurer for the reimbursement process to begin. Reimbursements can be issued as checks to the individual/s or as an internal BOSO transfer to the GSO’s account. In either case, receipts need to be submitted to the PGSG Treasurer (pgsg.treasurer@gmail.com).

Have Questions about our Graduate Student Equipment Fund?
For more info, reach out to the GRAC Chair @ gracchair@purduegradstudents.com