Application

Important notes:

• The event must have multiple funding sources. These sources can include, but are not limited to, departments, programs, fundraisers, and organizations.
• Applicants may not request more than 30% of their total budget.
• Applicants may not request more than $2,000.
• The Symposium Grant sponsors academic symposiums, not primarily social or networking events.
• Incomplete applications will NOT be considered for funding, so double-check completion status prior to submission. You may email the Symposium Vice-Chair (symposiumpgsg@purduegradstudents.com) to confirm that your complete application was received BEFORE the deadline.

Steps to complete your application​

1. PREPARE YOUR APPLICATION

• Please note that our formatting instructions have changed. Make sure to follow the instructions below to avoid any point deductions and see the example application!
• Your application should be compiled into a single Google Doc. The name of the Google Doc should be as follows: year_month of the application deadline_title of your symposium (Example: 2020_08_Our Awesome Symposium).
• Your document should be 4 pages with up to 2 pages of optional supplemental information. The first page will be a cover page and the following pages will be essays (prompts below).
• Please use Arial size 11 font and ensure each essay is only a single page with 1” margins. Your budget table and any figure legends may use smaller font, but no less than size 9.
• Please include the following sections in the application:

Title page:

The first page should include the following information:

1. Title of your symposium
2. Date of the symposium
3. Primary GSO
4. Other involved GSOs
5. Total Income ($$)
6. Total Expenses ($$)
7. Amount requested from PGSG ($$)

Essay #1 (Purpose and Impact):

Please address the following 4 prompts on purpose and impact:

1. Detailed description of the events and activities that will take place at the symposium
2. Description of how the symposium fulfills the needs of Purdue graduate students
3. Description of the departments and GSOs involved in organizing/attending the symposium
4. Description of the professional and academic development opportunities available to graduate students at the symposium

Essay #2 (Financial Need):

Please address the following 2 prompts on financial need:

1. Description of efforts to reduce costs
2. Description of efforts to solicit funds from other sources

Essay #3 (Budget):

Please provide a detailed and justified budget that includes:

1. A breakdown of estimated purchases
2. Amounts provided by other funding sources
3. How funds from the Symposium Grant will be spent
4. The number of graduate students, post-docs, and faculty expected to attend the symposium

Essay #4 (Optional – Supplemental Information):

You may submit up to 2 pages of supplemental information if you feel extra information about the symposium will benefit the reviewers in making their decision, including but not limited to:

1. A budget from the symposium if it has occurred in previous years
2. A link to the webpage of the symposium
3. An official or tentative program for the symposium

• You will not be penalized if you do not include supplemental information. You will be penalized, however, if this information does not follow the formatting instructions!
• Note that supplementary information provided should be directly relevant to the application and should be referenced in the main application (Purpose and Impact, Budget, or Financial Need sections).

2. CHECK THAT YOUR APPLICATION MEETS THE GRADING RUBRIC

Make sure your application meets the criteria in the rubric below to increase your likelihood of receiving Symposium funds.

SUBMIT YOUR APPLICATION

When ready, submit your application through the Online Qualtrics portal using the link below. The portal will generate a pdf of your responses. It is your (the applicant’s) responsibility to double-check the completion and accuracy of the responses in the application.